Full Wedding Planning and Coordination
Most couples underestimate how many moving parts a wedding actually involves. Florists, caterers, celebrants, photographers, transport, accommodation blocks, dietary requirements, seating logistics - each one manageable alone, but together they form a coordination problem that tends to surface at the worst moments.
This service covers the entire planning cycle. A single coordinator is assigned from the first consultation and stays with you through to the end of the event. They attend vendor meetings, review contracts before you sign, track deposits and deadlines, and maintain a running timeline that all suppliers work from.
Venue selection is one of the first practical steps. We work with a range of sites across the region - garden estates, heritage buildings, coastal properties, and private rural venues - and can present options matched to your guest count, budget, and preferred aesthetic. We do not take referral fees from venues or vendors, so recommendations reflect fit rather than commercial arrangement.
On the day itself, the coordinator manages the schedule, handles any supplier issues, and acts as the single point of contact so neither you nor your family needs to field calls. Most couples report that this alone is worth the cost of the service.
The planning period typically runs six to fourteen months depending on the complexity of the event and how far in advance you book. Earlier engagement gives more flexibility with venue availability and preferred vendor dates.
What the programme covers
Stage 1 - Initial Consultation
- Review of vision, priorities, and budget range
- Assessment of preferred dates and guest numbers
- Coordinator assignment
Stage 2 - Venue and Vendor Selection
- Venue shortlist and site visits
- Vendor briefings and contract review
- Deposit schedule established
Stage 3 - Planning and Logistics
- Master timeline created and distributed to all suppliers
- Guest management and dietary tracking
- Rehearsal coordination
Stage 4 - Event Day
- On-site coordinator from setup through to close
- Supplier liaison and schedule management
- Post-event supplier settlement support
How a session is structured
Preparation & Brief
Before each session, participants receive a concise brief outlining the focus area. This gives everyone time to gather ideas, references, and questions so the group time stays productive rather than introductory.
Collaborative Session
The live group session combines facilitated discussion, practical exercises, and real scenario walkthroughs. The facilitator guides without dictating, keeping space open for different experience levels to contribute meaningfully.
Reflection & Next Steps
Each session closes with a structured reflection round. Participants name one concrete action they'll take before the next meeting, creating accountability without pressure and building a habit of follow-through over time.
Areas of focus within this service
Each percentage reflects the relative depth of attention given to that area across the full programme duration.
Questions about this service? Talk to the team directly.
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